Equipment docs and PMalways audit-ready
Centralize equipment documentation, automate PM scheduling, and manage calibrations in one platform. Be audit-ready in minutes, not days.
CNC Vertical Mill #3
Asset: CNC-VM-003
Next PM
Jan 28, 2026
Cal Due
Feb 15, 2026
Uptime
98.2%
Upcoming Maintenance & Calibrations
Weekly Lubrication
Spindle Speed Calibration
Monthly Filter Change
Coolant Pump Replacement
Why is equipment documentation so painful?
Critical equipment records scattered across filing cabinets, spreadsheets, and email.
Equipment Docs in Filing Cabinets
Manuals, PM schedules, calibration records scattered across filing cabinets, shared drives, and binders at each machine.
Audit Prep Takes Days
When auditors ask for equipment history, maintenance spends days compiling records from multiple sources.
Missed Calibrations & PMs
Spreadsheet-based tracking leads to missed calibrations and PMs. Equipment out of spec causes quality escapes.
No Equipment History
No single view of equipment lifecycle - repairs, modifications, parts replaced, issues encountered.
One Source of Truth for Equipment
Every document type, organized and linked to each piece of equipment.
Equipment Manuals
OEM manuals, operating procedures, safety guides
Maintenance SOPs
PM procedures, lubrication charts, inspection checklists
Calibration Certificates
Cal certs, standards traceability, uncertainty data
Validation Protocols
IQ/OQ/PQ protocols, validation reports, revalidation records
Spare Parts Lists
Recommended spares, vendor info, part numbers
Equipment Logs
Run logs, issue logs, modification history
Complete Equipment Lifecycle Management
Digital Equipment Files
Complete equipment documentation in one place - manuals, drawings, specs, validation records, and maintenance history.
- Equipment master records
- Linked manuals & drawings
- Modification history
- Spare parts documentation
Automated PM Scheduling
Schedule preventive maintenance by calendar, runtime hours, or production cycles. Automatic work order generation.
- Calendar-based scheduling
- Runtime hour triggers
- Automatic work orders
- Escalation alerts
Calibration Management
Track calibration due dates, certificates, and out-of-tolerance events. Never miss a calibration again.
- Due date dashboard
- Certificate storage
- OOT investigation tracking
- External lab integration
Equipment Copilot
AI assistant for maintenance technicians - instant access to manuals, troubleshooting, and equipment history.
- Instant manual search
- Troubleshooting guides
- Parts lookup
- Work order assistance
From Reactive to Proactive Maintenance
See these results within 90 days of implementation.
Your maintenance technician's AI assistant
Instant access to manuals, troubleshooting guides, and equipment history - without digging through filing cabinets.
Instant Manual Search
"Show me the bearing replacement procedure for mill #3"
Parts Lookup
"What's the part number for the coolant pump on CNC-5?"
History Search
"When was the last time we replaced this motor?"
Maintenance Tech asks:
"The hydraulic press is making a whining noise. What should I check?"
For Hydraulic Press #2 (HYD-PRESS-002), a whining noise typically indicates:
Most Likely Causes:
1. Low hydraulic fluid - Check reservoir level (should be 3/4 full)
2. Air in the system - Look for bubbles in reservoir
3. Worn pump - Last replaced 18 months ago (PM log shows 2,400 hours)
Maintenance History:
- Similar issue in June 2025 - resolved by bleeding air
- Pump manufacturer recommends replacement at 3,000 hours
Need me to pull up the hydraulic system diagram or pump replacement procedure?
Works with Your CMMS
Integrate with existing maintenance, calibration, and quality systems.
CMMS Systems
Calibration
ERP
Quality Systems
Ready for audit-ready equipment files?
Join manufacturing leaders automating their equipment and maintenance documentation.